Trinidad and Tobago
Kennel Club

Constitution
 

The Trinidad and Tobago Kennel Club

 

CONSTITUTION

(Incorporating 1991 Amendments)

1.  Preamble

 

WHEREAS from the year 1954 there has been an Association called the Caribbean Kennel Club:

 

AND WHEREAS the name of the Association was changed to the Trinidad and Tobago Kennel Club by resolution at a Special Meeting of the Association held on Monday 11th May, 1981:

 

AND WHEREAS the Constitution of the Association requires extensive alteration and amendment:

 

AND WHEREAS the following Constitution has received the unanimous approval of the Associationís Trustees;

 

NOW THEREFORE We, the members of the Association assembled here in General Meeting, resolve that the Constitution of the Association is and shall be as follows:

 

2.  Name

 

The name of the Association shall be The Trinidad and Tobago Kennel Club.

 

3.  Objects

 

(a)        To protect dogs and to promote and advance their welfare.

 

(b)        To hold, licence and promote dog shows, obedience, field and working trials.

 

(c)        To classify breeds.

 

(d)        To promulgate, maintain and advance breed standards.

 

(e)        To register pedigrees and ownership.

 

(f)         To maintain, make and enforce show and trial regulations.

 

(g)        To award the title of champion and other appropriate titles and any certificate, or degree.

 

(h)        To register canine associations, clubs and societies and to approve their rules and regulations.

 

(i)         To publish books and papers.

 

(j)         To acquire by purchase or otherwise such real and personal property as is necessary for the carrying out of the objects of the Association.

 

4.  Patron

 

There will be a patron of the Association who need not be a member of the Association

 

5.  Membership

 

(i)         The Association shall consist of life, honorary, ordinary and temporary members of not less than 18 years of age.

 

(ii)        Life members shall consist of persons elected to life membership by a two-thirds majority vote of the Executive Committee upon secret ballot and who paid the prescribed fee for such category of membership prior to the 31st March, 1991.

 

(iii)       Honorary members shall consist of persons of distinction elected to honorary membership of the Association without payment of fee or subscription by a two-thirds majority of the Executive Committee upon secret ballot.

 

(iv)       (a)        Ordinary Members shall be persons qualified in accordance with paragraph (b) hereof nominated in writing by two members of the Association and elected by a two-thirds majority of the Executive Committee upon secret ballot, who have accepted in accordance with paragraph (c) hereof and whose annual subscription is current.

 

            (b)        A person shall be eligible for election as an ordinary member of the Association if he is a person of good repute whose membership of the Association would be conducive to its attainment of its objects or any of them.

 

            (c)       Election to ordinary membership shall be deemed to be accepted upon the payment to the Association of such membership fee as the Executive Committee may from time to time prescribe.

 

            (d)       Ordinary members shall thereafter pay prior to the Annual General Meeting in each year an annual subscription of such amount as the Executive Committee may from time to time prescribe.

 

(v)        (a)       The Executive Committee may by a two-thirds majority vote upon secret ballot elect to temporary membership persons normally resident overseas who are visiting Trinidad and Tobago and are nominated in writing by two members.

 

            (b)       Temporary members may be elected for a period not exceeding six months in any one year and shall pay such fee as the Executive Committee may prescribe (if any).

 

(vi)       Only life members, honorary members, and ordinary members whose annual subscriptions are current shall be entitled to vote or hold office in the Association.

 

(vii)            Any member may at any time by giving notice in writing to the Secretary/Treasurer resign his membership of the Association.

 

6.            Condition of Membership

 

Every person on becoming a member of the Association and so long as he remains a member thereof shall be bound to observe the provisions of this Constitution and rules made under it and without prejudice to any of its other powers.  The Executive Committee shall have the power to expel or suspend any member who infringes the provisions of this Constitution or of rules made under it or of rules and regulations existing at the date of this Constitution so long as they shall remain in force.

 

7.            Trustees ‑ Funds

 

(i)         There shall be three Trustees of the Association who shall be elected at the Annual General Meeting of the Association and who shall be ex-officio members of the Executive Committee.

 

(ii)        The property of the Association shall be vested in the Trustees who shall hold such property on Trust to deal with the same as directed by resolution of the Executive Committee.

 

(iii)       The Trustees shall have power under the direction of the Executive Committee to make contracts, to borrow and secure the payment of monies, to invest the monies of the Association and to conduct any business on behalf of the Association for the protection and advancement of the interests of the Association and its members in furtherance of its objects.

 

8.            Officers

 

(i)         The Officers of the Association shall be:

 

(a)            The President.

 

(b)            The Vice-President.

 

(c)            The Secretary/Treasurer.

 

(d)            The Assistant Secretary/Treasurer.

 

(ii)        Subject to the limitations and/or qualifications mentioned at (iii) et seq., the Officers and Trustees shall be elected by secret ballot at the Annual General Meeting of the Association.

 

(iii)       No person shall be elected as President who had successively served in that office for five years immediately preceding the present election.

 

(iv)       The President, Vice-President, Secretary/Treasurer, Assistant Secretary/Treasurer and Trustees shall be elected in that order.  The out-going President, if a candidate for that office, will vacate the chair, and if elected will resume the chair after the result has been declared, the result of each ballot will be declared before proceeding with the next.  Immediately following the election of these Officers the members of the Committee shall be elected.

 

(v)        The Chairman will have an original and a casting vote.

 

9.  Management ‑ Executive Committee

 

(i)         The Association shall be managed by and its powers shall be delegated to an Executive Committee which shall comprise the Officers, the Trustees and the  five (5) Elected Committee Members. One (1) Representative or alternate representative each nominated by Canine Associations, Clubs and Societies registered with the Association in accordance with section (h) of the objects shall be allowed to sit on the executive committee without voting rights, unless invited to do so by the President and/or the Secretary/Treasurer

 

(ii)        The names of the nominated Representative or Alternate representative must be notified jointly by the President and Secretary to the Associationís Secretary/Treasurer subject to the approval by the executive committee.  The notification must indicate the date of the current Annual General Meeting at which the nomination was made.  The term of office of the representative will be from the date of receipt of such notification and will automatically cease the day prior to the Associationís next Annual General Meeting.

 

(iii)       Should a member of the Executive (other than a nominated Representative) absent himself from three (3) consecutive monthly meetings of the Committee, his seat, in the absence of an acceptable excuse, shall become vacant and shall be so declared by the Chairman.

 

(iv)       Any vacancies may be filled pro temps by the Executive Committee until the next Annual General Meeting.

 

(v)        An Alternative Representative may, with the approval of the Committee, act in the stead of the respective Representative at any one or more meetings of the Committee.

 

(vi)       The Executive Committee  shall have the power to make rules necessary for the Management of the association and the carrying out of its objects and to amend, replace or repeal any rules made by it.

 

(vii)      Rules and Regulations made by the Executive Committee shall upon notification to ordinary members as provided for in this Constitution come into force and remain in force until amended or repealed or replaced by the Association in General Meeting.

 

(viii)      The Executive Committee shall meet at least once a month and the quorum for any of its meetings shall be five (5) elected executive committee members.

 

10.  Expulsion ‑ Suspension

 

Without prejudice to the powers contained in the rules made by it in case the conduct or behaviour of any Member shall in the opinion of the Executive Committee be injurious or likely to be injurious to the character, objects or well-being of the Association, the Member shall be liable to expulsion or suspension by a resolution of the Executive Committee, provided that at least 14 days before the meeting at which such resolution is to be proposed the Member shall have been sent notice of the intended resolution or an opportunity to give an explanation in writing, expulsion or suspension and shall have been afforded and/or in person.  A resolution for expulsion or suspension to be effective shall require a three-fourths majority of the members of the Executive Committee present and voting at a Meeting.

 

11.  Fees and Subscription

 

The Executive Committee may prescribe a fee for membership and may alter the fee from time to time.

 

12.  Meetings

 

(i)         The Annual General Meeting of the Association shall take place at such time and place as may be fixed not later than 30th. June.  Notice convening the meeting shall be given by the Secretary/Treasurer fourteen days at least before the date fixed for such meeting and such notice may be given by writing and/or email to the members

 

 

at their last known address and/or by advertisement on two consecutive days in daily newspapers circulating in Trinidad and Tobago.

 

(ii)        At all General Meetings the President shall preside.  In his absence the Vice-President shall preside.  In the absence of both of them a Chairman shall be elected by the members present.

 

(iii)       The quorum for any General Meeting shall be twelve members present who are qualified to vote save that at an adjourned meeting, if that quorum is not present those members who are present and qualified to vote shall be a quorum and may transact the business for which the meeting was called.

 

(iv)       If within half an hour from the time appointed for a General Meeting a quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same time and the place previously notified.

 

(v)        At the Annual General Meeting the Committee shall submit a report of the work done by the Association during the last year and the following business shall be transacted at the meeting:

 

(a)            Presentation and Adoption of the Annual report.

 

(b)            To consider any Resolution of which due notice has been given.

 

(c)            Election of Officers.

 

(d)            Election of Trustees.

 

(e)            Election of Members of the Executive Committee.

 

(f)            General Business.

 

(vi)       At the Annual General Meeting Resolutions shall be decided by a majority of those present and voting by any method approved by the meeting.

 

13.  Membersí Resolutions

 

A member may at any General Meeting move any resolution provided he has given the Secretary/Treasurer at least 21 days notice of the resolution.  The Secretary/Treasurer may at the time he notifies Members of the Annual General Meeting notify Members of the proposed resolution.

 

 14.  Special General Meetings

 

(a)        The Committee may convene Special General Meetings of the Club whenever they think necessary.  Each Member shall be notified by the Secretary/Treasurer seven (7) clear days before the meeting of the objects of such meeting and the date and time and place of holding the same.

 

(b)        Upon a requisition being presented to the Secretary/Treasurer signed by at least seven Members of the Club stating the questions in the form of resolutions intended to be brought forward it shall be incumbent upon the Secretary/Treasurer to call a Special General Meeting within 25 days after the receipt of such in other cases within fifteen days, for the requisition if a change of rules is involved, or consideration and decision of such question only, and no question decided at such meeting shall be re-opened for six months, or until the next Annual General Meeting.

 

(c)        In so far as is practicable the same procedure relating to notice and proceedings at the Annual General Meeting shall apply to a Special General Meeting.

 

15.       Non-Receipt of Notices

 

The mere non-receipt by a Member of a notice shall not invalidate any meeting or resolution.

 

16.  Compliance with the Constitution

 

No Member shall be absolved from the observance or effect of the provisions of this Constitution or rules made under it on the ground of not being acquainted with them or not having received a copy of them.

 

17. Alteration of the Constitution          

 

This Constitution may be repealed, altered, added to or otherwise amended at the Annual General Meeting or any Special General Meeting upon the resolution of any Member of which due notice has been given provided that any alteration aforesaid is approved by not less than 75% of the Members present and voting.

 

18.  Interpretation

 

Questions as to the meaning and interpretation of this Constitution or any rules made under it shall be referred to and decided by the Executive Committee whose decision shall be binding on the Members.

 

 

 

Approved:       Harold Burnett                  Arthur Skinner                   Geoffrey Smith

Trustee                            Trustee                             Trustee

January 23, 1975            January 23, 1975            January 23, 1975

 


Trinidad and Tobago Kennel Club Rules - 1976

 

 

1.            Objects of the Club

 

The Objects of the Club are:

 

(a)        To protect dogs and to promote and advance their welfare.

 

(b)        To hold, licence and promote dog shows and obedience, field and working trials.

 

(c)        To classify breeds.

 

(d)        To promulgate, maintain and advance breed standards.

 

(e)        To register pedigrees and ownership.

 

(f)         To maintain, make and enforce show and trial regulations.

 

(g)        To award the title of champion and other appropriate titles and any certificate, or degree.

 

(h)        To register canine associations, clubs and societies and to approve their rules and regulations.

 

(i)         To publish books and papers.

 

(j)         To acquire by purchase or otherwise such real and personal property as is necessary for the carrying out of the objects of the Association.

 

2.            Executive Committee

 

All the affairs of the Club are managed by and its powers are delegated to the Executive Committee.

 

3.            Championships

 

(a)        subject to ratification by the Executive Committee  the title of Champion shall attach to any dog awarded three Challenge Certificates under three different judges, provided that at least one of the Challenge Certificates was awarded when the dog was more than twelve months of age.

 

(b)        Subject to ratification by the Executive Committee the title of Obedience Champion shall attach to any dog awarded three Obedience Certificates under three different judges in accordance with the Trinidad and Tobago Kennel Club Regulations for test for Obedience Classes.

 

4.            Registrations

 

(i)         The following registrations must be made at the Trinidad and Tobago Kennel Club at the times and in accordance with the conditions stated on a form supplied for the purpose.  Any person making a registration shall be assumed to have agreed to submit to the jurisdiction of the Trinidad and Tobago Kennel Club and to be bound to the Rules and Regulations including, particularly Rules 7, 8 and 9 hereof.

 

(a)            The name and particulars of a dog prior to its first exhibition.

 

(b)            Any change of the registered name of a dog prior to exhibition under its new name.

 

(c)            The last transfer of ownership of a registered dog prior to exhibition by its new owner.

 

(d)            The affix of an individual or partnership.

 

(e)            The Title of an Association, Club or Society.

 

(f)            All applications for the registration of dogs sired and whelped in Trinidad and Tobago must be done by the breeder.

 

(g)            A litter registration must be applied for by the breeder and must be executed under his Kennel name.

 

(ii)        The Executive Committee may decline an application for any registration or cancel any registration already made.

 

(iii)       The name of a dog imported from and already registered in any country with which the Trinidad and Tobago Kennel Club is affiliated or a reciprocal agreement, cannot be changed except by the addition of the new ownerís affix.

 

5.            Arbitration in Case of Dispute

 

The Executive Committee may act as a Court of Arbitration upon any question or dispute which shall be submitted to the Committee for determination.

 

(a)        As to the ownership of pedigree of any dog.

 

(b)        Arising out of any contract for the sale, loan, custody or care of any dog.

 

(c)        Concerning or relating to any dog or dog show.

 

The Executive Committee may make Rules and Regulations as to the conduct and procedure at any such arbitration and the fees to be charged.

 

6.            Disqualification of Persons Officiating, etc., at Unrecognised Shows

 

Any person promoting, exhibiting, judging or in any way officiating at or taking any part in an Unrecognised Show may, at the discretion of the Executive Committee, be proceeded against under Rule 7 or be disqualified from judging, competing, winning a prize, making an objection, or taking part in a Show, Obedience Field or Working Trial held under the permission of the Executive Committee .

 

All dogs exhibited, entered or nominated at any such Show or Trial shall be disqualified from competition at any recognised Show, Obedience, Field or Working Trial.

 

Such disqualification shall also apply to all dogs registered in the name of,  or owned by, any person disqualified under this rule.

 

The Executive Committee shall have power to remove any disqualification under this rule.

 

7.            Disciplinary Powers of the Executive Committee

 

(i)         The Executive Committee shall have power to enquire into and deal with any complaint which may be made against any person who submitted to the jurisdiction of the Trinidad and Tobago Kennel Club.

 

A complaint may be made in respect of either:

 

(a)            Any act or conduct in regard to a dog or any matter connected with, arising out of or relating to the breeding, exhibition or judging of dogs, or to any registered Society or to the Rules or to any Regulations made by the Executive Committee which in the opinion of the Executive Committee is discreditable or prejudicial (or calculated to be prejudicial) to the interests of the canine world: or

 

 

 

(b)            Any default or omission in regard to any matter connected with the breeding, exhibition and judging of dogs or to any registered Canine Society or to these Rules or any Regulations made thereunder.

 

 

 

 

(ii)        Penalties:

 

(a)            The Executive Committee, if any complaint under paragraph (1)(a) of this Rule is proved to their satisfaction, or if they are satisfied that any person has been black-listed by a Society with which a reciprocal agreement is in force, or has been convicted by a court of fraud or cruelty in respect of dogs, shall have power to inflict any or all of the following penalties:

 

(1)            To suspend the person concerned from taking part in or having any connection with or attending any Show, Obedience,Field or Working Trial or from acting as an officer of any Canine Society.

 

(2)            To disqualify from registration or competition at the discretion of the Executive Committee all dogs owned by him or registered in his name, or owned or registered by him jointly with another or others, or owned or registered in the name of a nominee, or the progeny of any dogs owned by him or owned or registered by him jointly with another or others, or owned or registered in the name of a nominee.

 

(3)            To disqualify him form judging at, or taking part in the management of a Show, Obedience , Field or Working Trial.

 

(4)            To censure and/or warn any such person. The suspensions and dis-qualifications under this Rule may be for life or such shorter period as the Executive Committee shall fix, and the Executive Committee shall have the power from time to time to remove or modify any suspension or disqualification.  Any person suspended shall, during the period of such suspension, be not eligible to become or remain a member of any Club or Society registered at or affiliated with the Trinidad and Tobago Kennel Club.  If any person suspended under this Rule shall attend any show, Obedience , Field or Working Trial, the Executive Committee shall have power to increase the period of suspension and disqualification.

 

            Any person who shall employ any person suspended or disqualified under this Rule in any capacity in connection with dogs will, if it is proved to the satisfaction of the Executive Committee that he knew of such suspension or disqualification, be liable to be dealt with as an offender within the meaning of the Rule.

 

(5)            To impose a fine payable at such time and, in the event of non-payment, subject to such penalties as the Executive Committee may determine.

 

(b)            the Executive Committee may, if any complaint under paragraph (i)(b) of this Rule is proved to their satisfaction censure and/or warn any person guilty of any such default or omission, or inflict on him a fine, payable at such time as they may determine and if the person makes default in payment he shall so long as such default shall continue, be liable to be dealt with as if he had been suspended under Rule 7(i)(a).

 

(c)            The Executive Committee shall have power in any case under this Rule to publish an account of the same, together with the proceedings in respect thereto in any official publication of the Trinidad and Tobago Kennel Club.

 

(iii)       If, on the hearing of any complaint under paragraph (i)(a) of this Rule, the Executive Committee are not satisfied that the complaint is proved but are satisfied that a default or omission under paragraph (i)(b) of this Rule has been proved they may find accordingly and impose the penalties for any of them set out in paragraph (ii)(b) of this Rule.

 

(iv)       Any complaint under this Rule may be made by the Secretary of the Trinidad and Tobago Kennel Club on behalf of the Executive Committee, or by the representative of any registered Canine Society on behalf of the Society or by an individual who is not suspended or disqualified.  Any complaint, if made by an individual must be accompanied by a deposit of TT $200.00 which may be wholly or partly awarded if the complaint is dismissed, to the person against whom the complaint is preferred or other wise dealt with as the Executive Committee shall think fit.

 

8.         Where any person who has not agreed to submit to the jurisdiction of the Trinidad and Tobago Kennel Club is alleged to have done any act, or been guilty of any conduct or omission in respect to which a complaint could have been made under Rule 7, if such person had submitted to the jurisdiction of the Trinidad and Tobago Kennel Club such allegation may be referred to the Executive Committee  who may direct the Secretary of the Trinidad and Tobago Kennel Club to invite such person to attend before the Executive Committee.  Any allegation under this Rule may be made in like manner as a complaint under Rule 7 and the Executive Committee shall give such directions as they think proper for the person or body making such allegation to enable the same to be brought before and heard by the Executive Committee.  The Executive Committee shall have power to enquire into the matter of such allegation, and if same is proved to their satisfaction may impose on the person or body concerned such penalty or penalties as set out in Rule 7 as would be applicable were the act default or omission the subject-matter of a complaint under Rule 7 save that the Executive Committee shall have no power to impose any fine on any such person or body.

 

 

 

9.         Feesá

 

The following fees shall be payable:

 

Registration:

 

 
1.         Where all puppies in one litter are under the age of six months are registered by the breeder and were sired and whelped in Trinidad and Tobago(per Pup)   $100.00          
            Price inclusive of 3 Generation Pedigree
 
2.         All other dogs sired and whelped in Trinidad and Tobago (per Dog).   $250.00           

 

3.         Dogs imported into the country with the required Export Pedigree Certificate or Registration and Pedigree Certificates as required by the Kennel Club in the country of origin (per Dog).  $500.00

 

Transfer of Ownership:

 

4.         Dogs under the age of six (6) months at the time of registration at the Trinidad and Tobago Kennel Club (per Dog).  $100.00

 

5.         All other Dogs $150.00

 

6.         Duplicate Certificate of Registration  $200.00

 

7.         Duplicate Certificate of Transfer  $200.00

 

8.         Change of Name other than Breederís Kennel Name    $200.00

 

Affixes:

 

9.         Registration of Name of Kennel (Affix) $200.00           

 

10.       Maintenance of Affix (Annually)            $100.00           

 

 

Registration and Affiliated Clubs etc.

 

11.       Registration of Title, Club or Association  $500.00

 

12.      Maintenance of Title (Annually)  $200.00

 

Show & Trials under TTKC Rules:

 

13.       Licence to hold a Group or All Bread Championship Show   $500.00

 

14.       Breed Championship Shows   $400.00

 

15.       Other Class of Shows  $400.00

 

16.       Obedience Trials   $300.00

 

 

Pedigree/Services

 

Three Generation Pedigree
(involving research) $200.00

 

Five Generation Pedigree
(involving research) $300.00

 

Export Pedigree

(Three Generation) $400.00

 

Export Pedigree

(Five Generation)   $500.00

 

Affix Certificate

(Duplicate to registered holders).  $100.00


 

TTKC Accredited Breeder Scheme $500.00*      
 
Annual Subscriptions  $100.00*

 

Artifical Insemination Application  $300.00*

 

 

 

10.            Alteration of Trinidad and Tobago Kennel Club Rules

 

These Rules are to remain in force, unless and until altered or amended by a Resolution at a General Meeting of the Club, notice to propose which has been given as required by and in accordance with the Constitution and Bye-laws of the Trinidad and Tobago Kennel Club.

 

11.            Executive Committee the Sole Authority

 

The Executive Committee shall be the sole authority for the interpretation of these Rules and of the Bye-Laws and Regulations made thereunder, and the decision of the Executive Committee upon any question of interpretation or upon any matter affecting the Club or Dogs or Dog Shows and not provided for by these Rules or by the Constitution and Bye-Laws or any Regulations shall be final and binding.  A person attending or entering a dog for any Show shall by such act be deemed to have agreed with the Executive Committee to refer any such question or dispute to the Executive Committee.

 

Approved: ‑ March 31st, 1987.

   

*New services introduced in 2007


 

á               These fees came into effect in 2007.

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